How to Create an Email Signature in Apple Mail

Hi there folks – as promised here’s the latest instalment of my email signature tutorial series, focusing on Apple Mail.

Although not a mac owner myself (it’s always been PC’s for me I’m afraid) we have many customers here at Media Street who are “mac mad” and swear by Apple’s products. I am therefore required to get used to all the slight variants and intricacies of their product range in order to advise and help our customers.

One question mac users always ask me without fail is “how do I create an email signature?” so it made sense to turn the answer into a quick blog story.

Creating an Email Signature in Apple Mail

1. Open up Apple Mail and select “Preferences” from the Mail menu.

2. In the Mail Preferences window, click on the Signatures icon.

3. If you have more than one email account set up, simply select the email account which you want your new email signature added to.

4. Click on the plus (+) icon located near the bottom of the window.

5. Next, type in a description for your email signature.

6. Apple Mail will automatically create a signature for you, using information from the selected email account. Replace the default text with your desired signature text.

7. When you’re fully satisfied with your new email signature, simply close the Signature window. Alternatively, you can repeat the process to create any additional signatures.

Adding an Email Signature in Apple Mail

1. To select an email signature, select “Preferences” from the Mail menu.

2. In the Mail Preferences window, click on the Signatures icon.

3. If you have more than one email account set up, select the email account that you want your new signature to apply to.

4. Select your desired signature from the “Choose Signature” drop-down menu (at the bottom of the Signatures window).

5. Make sure you check the “Place signature above quoted text” box to ensure that your new signature is positioned correctly when you reply or forward emails – and not right at the bottom where it may not be seen!

6. Next, simply close the Signatures window and hey presto – you’ve just created your new signature!